Privacy Policy

How We Use Your Information

We use the collected information for the following purposes:

• To process and manage team registrations, verify eligibility, and facilitate team assignments.
• To communicate program updates, schedule sessions, and provide mentorship support.
• To evaluate project submissions, conduct judging, announce winners, and distribute prizes.
• To improve program content, curriculum, and student programming initiatives.
• To create program highlights, showcase participant achievements, and share outcomes with stakeholders (with appropriate consent where required).
• To maintain program records and generate reports for sponsors and partners.

Data Storage and Sharing

• Data is stored securely using services we control or vetted third-party tools with appropriate security measures.
• Access to personal data is restricted to authorized program organizers, mentors, and administrative staff on a need-to-know basis.
• We do not sell your personal data to third parties.
• We may share limited data with program partners and sponsors for logistics purposes (e.g., venue access, certificate generation, prize distribution) under strict confidentiality agreements.
• Project repositories and public-facing submissions may be accessible as part of portfolio showcases, subject to your consent.

Data Retention

• Registration Records: Retained for up to 24 months after program completion for reporting and program improvement purposes.
• Project Submissions: Preserved as portfolio evidence and program documentation unless removal is specifically requested by participants.
• Media Assets: Used for program storytelling and promotional materials; removal can be requested where feasible, though some materials may remain in archived records.
• Evaluation Data: Retained for program analysis and improvement, anonymized where possible for long-term reporting.

Your Rights and Choices

You have the following rights regarding your personal information:

• Request access to your personal data held by us.
• Request correction of inaccurate or incomplete information.
• Request deletion of your data, subject to program requirements and legal obligations.
• Opt out of non-essential marketing and promotional communications.
• Request that your photo or video not be used in public-facing program materials.
• Withdraw consent for specific data processing activities where consent is the legal basis.

Security Measures

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure.